Finance & Operations Administrator

About Fuzzy Math

Fuzzy Math is a leading user experience design, strategy, and innovation consultancy in Chicago. We work with clients of all sizes across industries, from covert startups to Fortune 500 household names like Hyatt, GE Healthcare, Microsoft, and Threadless. We work across the user experience space, including design for mobile, web, and emerging technologies. We pride ourselves on our ability to deliver fantastic results with small, agile teams. We’re dedicated to user experience design, from top to bottom — everyone is involved in UX work.

Role Overview

We are currently seeking a detail-oriented and organized Finance & Ops Administrator to join our team part-time. The Finance & Ops Admin will report to the Head of Operations and play a key role in supporting various financial processes and administrative activities within our organization. This position requires strong analytical skills, attention to detail, and the ability to work effectively in a fast-paced environment. This position is not eligible for benefits or PTO. Paid leave & sick leave will be provided in accordance with applicable federal, state, and local laws. 

What You Will Bring and Do

• Assist with the day-to-day operations of the firm’s finances, including but not limited to accounts payable, accounts receivable, and general ledger activities
• Process and reconcile invoices, expense reports, and other financial transactions in a timely and accurate manner
• Ensure compliance with company policies and procedures, as well as regulatory requirements, in all financial transactions and operational processes
• Process payroll and 401K admin twice monthly
• Assist in the preparation of financial reports, statements, audits, reviews and analyses as needed
• Maintain accurate and up-to-date financial records and documentation
• Assist with the month-end and year-end close processes, including preparation of journal entries and account reconciliations
• Coordinate with internal departments and external vendors to resolve any discrepancies or issues related to financial transactions
• Assist with the development, implementation and improvement of financial and operational processes and controls to increase efficiency and accuracy
• Assist with special projects and initiatives as assigned by management.

Requirements

• 2+ years of experience in finance, accounting, admin or a related field
• Proficiency in Microsoft Excel and QuickBooks Online
• Strong attention to detail and organizational skills
• Excellent communication and interpersonal abilities
• Ability to work independently and as part of a team
• Knowledge of financial regulations and compliance standards
• Availability during central standard time

Competitive Qualities

• Experience working at a smaller company (<50 employees) in an agency setting
• Experience working with financial contractors (bookkeepers, accountants, etc.)

Compensation

• The general salary range for this position is $20-$30 USD per hour, depending on experience and location
• Final compensation will be based on qualifications & relevant experience

Application Process

Please send resumé and cover letter to jobs@fuzzymath.com by Monday, August 17th at 5pm CST.